Role-Based Access Control
Who can archive, access, or restore - set by role. Permissions apply per object and operation.
Salesforce Data Archival · Your Own AWS S3
Salesforce Data Archival Built to Cut Storage Costs by Up to 80%
Move inactive records from Salesforce to your own AWS S3. Compressed, recoverable, and out of your Salesforce storage bill.
- Policy-based archival
- Your AWS, your keys
- Recover on demand
-
Records move, not disappear
Recover archived records when needed
-
~95% smaller
Compressed archive · Salesforce → Your S3
-
Your AWS, your keys
Direct-to-S3 archival; no data held by us
Key archival benefits
- ~95%Storage reduction from compression
- NoData on our servers
- 100%Recoverable records
- UnlimitedRetention in your AWS
Salesforce Data Archival Methods - You Define the Criteria
Age-based rules or custom criteria - archival runs on your terms.
Age-Based Archival
Set a threshold - records older than 12, 24, or 36 months archive automatically.
Set a threshold - records older than 12, 24, or 36 months archive automatically, on your schedule.
SOQL-Based Archival
Target exact records by stage, owner, type, or any custom field using a SOQL query.
SELECT Id, Subject, Status
FROM Case
WHERE Status = 'Closed'
AND ClosedDate < LAST_N_MONTHS:24
Preview matching records before you schedule the archival run.
Policy-Driven Mixed Archival
Combine both methods under one policy, on one schedule.
Combine age, status, ownership, or custom conditions and run them under one schedule. Only matching records move.
What You Configure in Every Salesforce Data Archival Policy
Named, scoped, and scheduled - not a one-click purge.
- 01
Object and Scope
Choose which objects to archive - full object or filtered subset, adjustable anytime.
- 02
Archival Criteria
Set age thresholds or a SOQL filter. Matching records move; everything else stays.
- 03
Schedule and Frequency
Run nightly, weekly, or monthly. Each run processes only net-new qualifying records.
- 04
AWS Destination
Your S3 bucket, prefix, region, and encryption - including Glacier for long-term retention.
- 05
Custom Retention Policies
Define how long historical records are retained - per object, per regulation.
- 06
Multi-Environment Support
Archive from production, sandbox, or multiple orgs - one 360 DataCraft account.
Object and Scope
- All objects
- Case · filtered subset
Archival Criteria
- Closed > 24 months
- SOQL filter
Schedule
- Nightly
- Weekly
- Monthly
AWS Destination
- Your S3 bucket
- Encrypted
- Glacier tier
Retention
- Per-object policy
- Unlimited option
Environment
- Production
- Sandbox
- + Add org
Watch one archival run take records from Salesforce to your AWS S3.
Salesforce Data Archival Built for Scale and Compliance
Every archived record stays accessible. Every move is auditable.
Automated Archival
Inactive records move out of production automatically - based on your policies and schedules.
Storage Cost Reduction
Records delete from Salesforce post-transfer. Storage cost drops within the first archival cycle.
Data Compression
Archived data compresses to 2–5% of original size. 10 GB lands under 200 MB in S3.
Full Recoverability
Restore any archived record on demand - one record, a filtered set, or bulk. Date, object, ID, or SOQL. No time limit.
Relationship Integrity
Parent-child relationships preserved during archiving and restoration.
Archival Audit Log
Every run logs objects, records moved, timestamps, and operator. Full compliance traceability.
Archive to AWS S3
Data lands in your own S3 bucket, compressed and versioned. 360 DataCraft retains nothing.
Tiered Storage
Route to warm S3 or auto-move older batches to Glacier. You set the thresholds.
Salesforce Archive to AWS S3 - Your Infrastructure, Your Control
Your data leaves Salesforce storage. It never leaves your control.
Your Salesforce OrgInactive records selected
360 DataCraftmoves · compresses · verifies
Your AWS S3Customer-owned · recoverable
Your AWS, Your Keys
Archived data writes directly to your S3 with your credentials - 360 DataCraft moves it, never stores it.
Storage Relief from Day One
Records removed from Salesforce after archival count toward your next billing cycle.
Tiered Storage, Your Rules
Route to warm S3 or auto-move older batches to Glacier; you set the thresholds.
Compliant by Design
Your AWS, your encryption, your access controls. HIPAA, GDPR, and SOX compliant out of the box.
- HIPAA
- GDPR
- SOX
- Your data stays under your control
Archival That's Governed, Audited, and Measurable
Role-based controls, legal hold enforcement, compliance audit trails, and storage visibility - built into every archival operation.
Approval Workflows
Require sign-off before archival or restoration runs on sensitive objects or in bulk.
Legal Hold Enforcement
Records under a hold can't be archived, purged, or modified until the hold is released.
Retention & Purging
Archive when eligible, purge when the window closes. GDPR erasure requests handled automatically.
Compliance Frameworks
HIPAA, SOX, GDPR, FINRA/SEC 17a-4. Full audit trail on every archival and purge operation.
Storage Dashboard
Monitor total usage, track reduction over time, and identify high-volume objects before and after archival.
Archival Activity Log
Every run logged - records moved, objects, operator, timestamp. Policy impact measured per cycle.
Multi-Org Visibility
Storage and archival activity across production, sandbox, and multiple orgs - one dashboard.
How Salesforce Data Archival Works
Three steps from policy to cost reduction.
1. Define Your Archival Criteria
Set age-based thresholds or a SOQL filter. Choose objects and run frequency.
2. Review and Schedule
Preview qualifying records, confirm scope, and set your schedule - nightly, weekly, or monthly.
3. Archive and Confirm
Records move to your AWS S3, compress automatically, and delete from Salesforce. Storage cost drops that cycle.
Archival policy previewIllustrative configuration
- Age-based
- SOQL-based
- Mixed policy
- Age-based - archive closed Cases older than 24 months; keep newer records in Salesforce. Preview records before scheduling.
- SOQL-based - archive only the records that match your custom stage, owner, type, or field conditions. All other records remain in Salesforce.
- Mixed policy - combine an age threshold with a SOQL filter under one scheduled policy. Only the matching subset is archived.
SalesforceQualifying records
Your AWS S3Compressed & recoverable
Your First Archive Run Can Cut Costs by Up to 80%
Set your archival policy once - 360 DataCraft moves inactive records out automatically and keeps them accessible in your own cloud.
FAQs
Everything you need to know about Salesforce data archival.
What is Salesforce data archival?
Archival moves inactive records out of Salesforce and into your own AWS S3 - and deletes them from the org. Unlike backup, which keeps data in both places, archival is designed to reduce your Salesforce storage footprint while keeping records fully recoverable on demand.
How does age-based Salesforce data archival work?
You set a retention threshold per object - for example, archive all Cases closed more than 24 months ago. On each scheduled run, 360 DataCraft identifies records that cross that threshold and moves them to your S3. Only net-new qualifying records are processed each time.
Does archiving data from Salesforce to AWS S3 reduce my storage bill?
Yes. Archived records are deleted from Salesforce after transfer, which directly reduces your org's data storage consumption. Most orgs see meaningful cost reduction within their first archival cycle.
Can I still access or restore archived records?
Yes. Every archived record remains fully recoverable using 360 DataCraft's granular restore - filter by date, object, record ID, or SOQL and restore directly back into Salesforce on demand.
What is the difference between Salesforce backup and archival?
Backup keeps data in both Salesforce and AWS simultaneously - your org storage is unchanged. Archival moves data from Salesforce to AWS and removes it from the org, reducing your storage bill. Both are fully restorable. Most enterprises use backup for active data and archival for records older than 12 to 24 months.
Does 360 DataCraft store any of my archived Salesforce data?
No. All archived data is written directly to your own AWS S3 bucket using your credentials and encryption settings. 360 DataCraft acts as the transfer and compression layer - nothing is retained on our infrastructure at any point.
Is archived data compliant with HIPAA, GDPR, and SOX?
Yes. Because archived data lives in your own AWS environment under your encryption keys and access controls, 360 DataCraft supports HIPAA, GDPR, SOX, and FINRA/SEC 17a-4 requirements by design.